Choctaw Conference Center
4216 S. Hwy 69/75
Durant, OK 74701

We invite you to exhibit at the Oklahoma Chapter Meeting of the American College of Surgeons Annual Meeting. The event will occur at Choctaw Conference Center in Durant, OK, on Saturday, September 13, 2025, from 7:00 am – 4:00 pm.

The cost to exhibit is $2,100. This provides:

·       Access to a significant representation of general surgeons from across the state
·       Table for setup for the duration of the meeting between the food and the presentation room.
·       Opportunities to engage the attendees throughout the meeting.

BENEFITS OF EXHIBIT SUPPORT

Why exhibit at the Oklahoma Chapter Meeting?

DEDICATED, LOYAL AUDIENCE – This meeting allows you to interact with surgeons from across the state of Oklahoma.
Exhibiting will also enable our attendees to learn about your products or services.

SHOW DATES & HOURS | EXHIBITOR SCHEDULE

Exhibit Setup – Saturday, September 13, 2025
6:30 am – 7:00 am  
Exhibit Hours – Saturday, September 13, 2025
7:00 am – 4:00 pm
Exhibit Teardown – Saturday, September 13, 2025
4:00 pm – 5:00 pm

EXHIBITOR OR PACKAGES

Exhibit Fee: $2,100
·       6-foot draped table, two chairs, and a tabletop sign
·       Two (2) complimentary registrations

Exhibits are in the Cedar Room at the Choctaw Conference Center

RULES & REGULATIONS

Exhibit applications must be submitted by July 25, 2025. A $1,000 deposit is due upon receipt of your application.  The balance is due on Friday, July 25, 2025. Full payment is due upon receipt of your application, if received after July 25, 2025.  THE DEPOSIT IS NONREFUNDABLE. Full payment is due on July 25, 2025. 

Please submit all materials to Dana McClure, Exhibits Coordinator, at dmcclure@facs.org.

Cancellations: The Oklahoma Chapter, ACS, must receive written notification of a space cancellation on or before July 18, 2025. A $1,000 service charge will be assessed for each canceled space. No refunds will be given after July 18, 2025.

Failure to Occupy Space—The exhibitor will forfeit any space not occupied by 7:00 a.m. on Saturday, September 13, 2025. The space may be reassigned or used by the Chapter without refund unless arrangements for delayed occupancy have received prior Chapter approval.

Force Majeure - The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, fire, epidemic, threatened or imminent strikes, civil disorder, curtailment of transportation facilities, threats or terrorist attacks, or other similar occurrence beyond the control of the parties, making it illegal, impossible, or commercially impractical to carry on the exhibits or fully perform the terms of this Agreement. This Agreement may be terminated, or performance may be excused without penalty for any of such reasons by written notice from one party to the other.

Catastrophe - In the event of fire, strikes, or another unavoidable occurrence rendering the exhibit space unfit for use, provisions will be made for the exhibit elsewhere, or a proper financial adjustment will be made to the exhibitor.

FDA Regulations - Exhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including but not limited to any or all approved requirements. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices and forbids the promotion of approved drugs or devices for unapproved uses. For additional information, contact FDA at 888-463-6332 or www.fda.gov.

Interpretation and Application of Rules and Regulations – All matters and questions not specifically covered by Rules and Regulations are subject to the decision of Jacquelyn Mitchell, Associate Director of Convention and Meetings, American College of Surgeons, and Dana McClure, Exhibits Coordinator, American College of Surgeons. The ACS is a member of the Professional Convention Management Association (PCMA), the International Association for Expositions and Events (IAEE), and the Healthcare Conventions & Exhibitors Association (HCEA).

Miscellaneous - This Agreement supersedes all prior writings or oral agreements and constitutes the entire agreement between the parties on the subject hereof; it may be amended only by writing, setting forth the amendments, and signed by both parties. This Agreement is binding on the parties, their successors, and assigns, provided that no party may assign this Agreement without the prior written consent of the other party. Either party’s waiver of or failure to exercise any right provided for in this Agreement shall not be deemed a waiver of any further or future right under this Agreement. All notices required or permitted hereunder shall be in writing and sent to the parties at the addresses provided by the parties. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois.